I still don't see the interest for a forum in ProjeQtOr.
Moreover if there is not integration with other items : it would be easy to settle an existing and ready to use forum (phpBB for instance does it quite good)
Before the beginning of Project :
- To Centralize ideas on a project even before the project starts
Some brainstorming tool would be better than a forum.
Preliminary stages (draft, pre-framing) :
- Preliminary study, Macro-planning, scoping Note: to centralize and keep the history of trading on the choice of solutions before the start decision. Which will facilitate a review of the framing if necessary.
- Organisation of the project: Project Manager's Choice, the team, the profiles, the skills matrix, etc.
Note: it missing in the tool "Projeqtor" the dedicated functions for these preliminary steps
You can summarize all of this in the Project and its notes... and possibily use other tools (documents, decisions)
During the project
- For a workgroup: centralization and trace reflections
- To design activities: centralize creative ideas and exchanges with his client
- For Managing tickets for a support group: to centralize and keep the history of the trade on a ticket
- Crisis management: centralizes the proposed resolutions
- To keep the history of exchanges
Most of these ideas can be covered managing notes on items.
centralize and keep the history of the trade on a ticket
Use notes, for sure
Crisis management: centralizes the proposed resolutions
Use problems and its notes
Really I cannot see the interest of an integrated forum to manage a project...
It is a good tool to register some data, but as long as you have ProjeQtOr, it would be easier to store directly in ProjeQtOr items...
Here the forum is used because it would be a mess to deal with 4000+ users, but as long as your team has defined members (and it should otherwise what you manage shouldn't bez called a project).
Or maybe I did not understand the way you expect to use it ...