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ProjeQtOr free project management software - "Total expenses and costs per month" report problem - ProjeQtOr

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"Total expenses and costs per month" report problem

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18 Avr 2025 18:02 #1 by JLacroixG1
Hello,

I don't figure out why there is a difference between what the charges and cost of my project table shows (811 181,67€, which for me seems right) and what the "Total expenses and costs per month" report calculate (874 834,52€, which for me is wrong).

I have spent hours looking for a solution by searching in the "Activities" section. I know the problem is located within the "planned hours" cell : the total should be 50 797,5€ (like on the project table) and not 114 450.15€ (calcul). By the way all the activities related to this project are "in progress".

My question is : why is the "Total expenses and costs per month" report wrong ? Is there something I've forgotten ?

Thank's in advance,

JL
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22 Avr 2025 11:08 #2 by maxca
Hello,
Which version are you on? You can look at the activity expenses if that's where the difference comes from.
The 422 912.04 eur corresponds to the planned cost, this number is calculated in but not displayed on the project.
 

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22 Avr 2025 11:54 - 22 Avr 2025 11:55 #3 by JLacroixG1
Hello,

The version I'm working with is the 11.4.4.

The difference doesn’t come from the « activity expenses » as I’ve verified all the numbers in this section. So I’m pretty sure it comes from the cost of the « planned hours » section.

The thing is that in the charges and cost of my project table, the displayed cost of the « planned hours » section is 50 797.5€, which for me is right (I’ve verified it in adding all the planned costs from all the activities of the project).

So why is the "Total expenses and costs per month" report calculating 114 450.15€ instead of 50 797.5€ ? Or maybe shouldn’t the total of charges and cost of my project table (811 181,67€) and the "Total expenses and costs per month" (874 834,52€) be equal ?

JL
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Last edit: 22 Avr 2025 11:55 by JLacroixG1.

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23 Avr 2025 11:38 #4 by babynus
Hi,
Difficult to analyse the situation with just few screenshots.
Differences seems to be on the planned values, but I cannot find out more.
I would need access to data to understand (but this is out of scope of this free support)

Babynus
Administrator of ProjeQtOr web site

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23 Avr 2025 12:11 - 23 Avr 2025 12:11 #5 by JLacroixG1
I've found the origin of the problem but still didn't solved it.

The 114 450.15€ calculated by the "Total expenses and costs per month" report was the amount assigned on one activity. This raises several questions :
- Why was the total of the planned cost on the report made by adding the planned activity expenses (308 461.89€) + assigned hours cost (114 450.15€) (=422 912.04€), instead of the planned activity expenses (308 461.89€) + planned hours cost (50 797.5€) (=359 259.39€) like on the the charges and cost of the project table ?
- Why did the report took the assigned hours cost of only one activity (114 450.15€) instead of all the activities (438 981.81€) ?

After this observation, I've decided to delete the activity causing the problem and make a copy of it to see what could happen. Here is the result : now, the total of the planned cost on the report is perfectly equal to the planned activity expenses (308 461.89€), which means that it seems not to include the planned hours cost.

So is this how this report is supposed to work ?

JL
 
Last edit: 23 Avr 2025 12:11 by JLacroixG1.

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